Project managers use the techniques and tools to collect, combine and distribute information through electronic and manual means. For example, the organization could assign this supporting role to one board member who regularly joins review meetings of the team that manages the project management information system.
P3 methodologies define a suite of standard documents and many organisations develop electronic templates to ensure consistency. Wherever possible a portfolio should apply a consistent approach across its component parts but this may be adapted for particular circumstances.
They must establish information management processes and responsibilities from the start. Simple rules: The rules of system usage shall be simple. These will usually conform to organisational standards, but any adaptation of those standards must be set out in an information management plan.
During the close of the project, the Project Management Information System is used to review the goals to check if the tasks were accomplished.
Even then, it is essential to have a high level of motivation and commitment of all project team members to contribute to such an IT-supported system.
Here are some pros and Without consistency it is difficult to aggregate information to create an overall picture for the programme.